Giv­en that my work respon­si­bil­i­ties have changed, I thought per­haps I should post some­thing regard­ing them.

I’ve been read­ing 43 Fold­ers and Life­Clever and it inspired me to write a post on the process I go through when I receive an item. Maybe some­one will find my process use­ful or will have sug­ges­tions for improv­ing it:

  1. My boss sub­mits a req­ui­si­tion for a pur­chase and prints out a copy of the req­ui­si­tion for me.
  2. I file it in the inbox on my desk with a Post-It note explain­ing what it the pur­chase is for
  3. When my boss’ req­ui­si­tion becomes a pur­chase order, he prints off a copy of the PO for me
  4. I attach the PO to the req­ui­si­tion with a paper­clip and file it back in my inbox.
  5. When the pur­chase arrives a week or two lat­er, I com­pare the Cam­pus Deliv­ery Report with the items i received and the details on the PO.
  6. If every­thing checks out, I sign the CDR and keep a copy.
  7. I open the box(es) and check for a pack­ing slip.
  8. I com­pare the details on the pack­ing slip with the PO
  9. If they match up, I bar­code the equip­ment and record the details in Track-It!
  10. I then pho­to­copy the pack­ing slip and cam­pus deliv­ery report (I must say that I love pho­to­copiers that sta­ple for you)
  11. I stamp each copy of both and ini­tial them
  12. One copy is filed in my boss’ office, and one is filed in my fil­ing cab­i­net

There.

About Kim Siever

I am a copy­writer and copy­ed­i­tor. I blog on writ­ing tips most­ly, but I some­times throw in my thoughts about run­ning a small busi­ness.

Fol­low me on Twit­ter at @hotpepper.

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