I recent­ly pur­chased a new cell phone. Giv­en the para­me­ters of the deal I was offered and avail­able funds, the phone I end­ed up buy­ing did not have the abil­i­ty to sync with Out­look (the soft­ware of choice for keep­ing our fam­i­ly organ­ised).

Since then, how­ev­er, I have found a way to get it a step clos­er to act­ing like PIM, or at least two of the most pop­u­lar fea­tures I use in Out­look: email and event reminders. And Google helped me do it.

The key is set­ting up noti­fi­ca­tions in Gmail and Google cal­en­dar and hav­ing text mes­sag­ing capa­bil­i­ties on your phone.

In Gmail, com­plete the fol­low­ing steps:

  1. Clcik on “Set­tings”.
  2. Click on “Fil­ters”.
  3. Clcik on “Cre­ate new fil­ter”.
  4. If you would pre­fer to not receive noti­fi­ca­tions on emails from mail­ing lists, type -{@yahoogroups.com} (or what­ev­er the mail­ing list domain is) in the “To” field.
  5. If you would pre­fer to not receive noti­fi­ca­tions on emails from a spe­cif­ic domain (such as a newslet­ter), type -{@thedomain.com} in the “From” field.
  6. Click on the “Next Step” but­ton.
  7. Make sure “For­ward it to:” is checked, and in its text field, type in your SMS address (e.g. 4​0​3​5​5​5​1​2​1​2​@​txt.​bell.​ca).
  8. Click “Cre­ate Fil­ter”.

You will now receive emails on your phone. Keep in mind that some providers may trun­cate your emails (mine trun­cates mes­sages to 160 char­ac­ters).

Now for Google Cal­en­dar:

  1. Click on “Set­tings”.
  2. Click on “Noti­fi­ca­tions”.
  3. Make sure the SMS box is checked for “Event reminders”.
  4. In the “Noti­fy me on my cell phone” sec­tion:
    1. Choose your coun­try
    2. Enter your cell phone num­ber (e.g. +14035551212)
    3. Select your car­ri­er
    4. Click the “Send Ver­i­fi­ca­tion Code” but­ton
    5. Check your phone for the ver­i­fi­ca­tion code and enter it into the “Ver­i­fi­ca­tion code” field.
    6. Click the “Fin­ish set­up” but­ton

Keep in mind that some car­ri­ers charge for incom­ing mes­sages. For­tu­nate­ly, mine does not.

Now if I could find a way to trans­fer my 400 con­tacts over.

About Kim Siever

I am a copy­writer and copy­ed­i­tor. I blog on writ­ing tips most­ly, but I some­times throw in my thoughts about run­ning a small busi­ness.

Fol­low me on Twit­ter at @hotpepper.

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